Back in 2009 I wrote a post titled How I Write Blog Posts. I talked about the process I go through when I’m trying to figure out what I want to write and how I want to write it. I’ve also given lots of tips on blogging in general.

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I thought those things were fairly simple and would help a lot of people out. Yet over the years I see more people who write comments saying they can’t figure out how I have the time to do any writing at all, let alone all the writing and other things I do. Truthfully, writing is the easy part; the rest of it isn’t always so smooth.

That is, unless I schedule my time out in advance. When I do that I accomplish a lot of good thing and push forward on others. I thought I’d share some of my processes in that regard because I’m about to put it into practice over the next two weeks, Monday through Friday, as I get prepared for my wife finally coming back home after 9 months. I think it would be nice to spend some time with her before she’s off again; I might talk about that part at another time.

Just so you know, I’m changing things up a bit this week. I always schedule my time the night ahead and usually that’s as far as I go. This week I’m scheduling out the entire week in advance because I have some things planned that I need to schedule around and I’m also going to be trying to get more rest to see if that helps my concentration any, which I mentioned in my previous post.

The first step is to schedule what time I’m going to wake up. Usually I start my real schedule pretty late, like around 11AM, for those times when I figure I’m probably not going to bed until 3AM or so… sometimes later. Over the course of the next two weeks, the plan is to go to bed by 1:30 and wake up at 9AM. Luckily, with Android I can set the alarm so it’ll go off at that time every day I need it; this week only Friday won’t be scheduled like that because I have a meeting at 8:30 on Friday with my consultant’s group.

Next, I set something that many of you won’t but it’s not a bad thing to do. I set my alarm to tell me to write something in my gratitude journal and then to eat something. This is something I started last June and wrote about on my other blog talking about 5 Steps To A Better Day. Thing is, I don’t do the gratitude journal every day, but I’ve noticed when I do that my days actually do go better. I also realize that waking up earlier means I’m going to have to eat something earlier, which I rarely do, but this might help give me more energy.

Now it’s time to plan the rest of my day. There are things I have to work around, such as today, where I’m being interviewed by someone on the topic of values for a podcast; isn’t that kind of cool?

Here’s how I’ve learned to plan my days. I plan them in time chunks depending on what it is I need to do. For instance, if I need to write a blog post, I schedule an hour. As I’ve started writing some longer posts I’ve found it takes longer than 10 or 15 minutes to write one, but by scheduling an hour it allows me to decide if I’m going to write two blog posts or not. Hey, y’all know how many blogs I’m writing for these days. 🙂 For the book I’m working on I schedule an hour also.

Routines: checking the schedule.
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For email I schedule it in 30 minute chunks. Meals get 45 minutes. I also schedule in rest periods, but with my normal scheduling pattern I usually only schedule one break a day, which doesn’t include a second meal period. This week I’m scheduling two periods a day, but the second rest period will also denote the end of my work day. In my previous post I mentioned that I don’t sleep much, so this week it’s my intention to try to get a total of at least 5 hours sleep a day, and if it takes naps to get there then so be it.

As an example, here’s my schedule today:

9AM – Wake
9:15 – Gratitude journal & eat
10AM – Podcast interview
10:45 – return business call from Friday
11AM – work on book
12PM – research VA’s for research project
1PM – rest period
2:15 – post office
2:35 – email
3:15 – article for business blog
3:45 – work on book
4:30PM – pick up Scott from work

That’s pretty much how I do it. I can schedule my entire week based off the first day of the week. For instance, I obviously won’t have another interview this week that I know of, and I really will only have to address writing blog posts one other day this week, which means I can work in some walking time, which should work well since it’s finally going to hit the 70’s here by Thursday. I also won’t have to go to the post office again, and if I do the research properly I won’t need to do anything on the VA front again… but if I do one more day should handle it.

What this means is that I’ll be able to work a couple more things into the week such as marketing time, research time for my consulting business, and maybe a bit of local networking… which I almost never do because I almost never schedule it.

The thing about scheduling things is that you can alter plans when you can and still get most things done. For instance, you’ll notice above that I’ve already had to throw out my second rest period because I agreed to pick up my friend from work to take him to get his new car; aren’t I a nice friend? 🙂 Also, my new book is a priority that I’d love to finish way sooner than the 2 1/2 years it took me to get through my last book; whew!

Truthfully, all of us can accomplish great things in short chunks of time. A couple of years ago I purchased an ebook from a friend of mine named Marelisa Fàbrega titled The One Hour A Day Formula that helped me get part of my mindset in check. I realized that I can’t sit down and write for hours at a time like I could 10 years ago. Breaking things up works well for me, and it’s worked for a lot of other folks you may have heard of. Anyway, check that out, and this isn’t an affiliate link of any kind so I’m not getting anything from it; how many of you would do something like this for free? 😉

That’s my way of scheduling, using the smartphone of course. What do you think, and are you ready to try scheduling your time to see how productive you can be? Let me know; enjoy the week!
 

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