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Backwards Technology With Franklin Planner

Posted by on May 14, 2014

You know, these days there’s so much stuff that’s electronic that, at least for me, at a certain point it seems like it’s too much and just isn’t as useful as it could be anymore. I thought that having all these bells and whistles would help my production, but once again it turns out not to be true. That’s why I’ve decided it’s time to go backwards in time, back to a day when I used to log all these things and track them on paper; what a concept right?

First a disclaimer. The images you see are affiliate links; you might be interested in checking them out but at least you know that up front.

Classic Simulated Leather Magnetic Binder - Black
Franklin Cover
Magnetic Binder

Anyway, what you see to the right is the Franklin Cover binder that I actually bought at Staples instead of via the link, and mine is burgundy instead of black, the only two colors it comes in for this model. I happened to be in Staples looking for… well, I wasn’t sure what I was looking for, but it was actually last June and I felt like I didn’t have any control over what was going on.

I had been traveling at that point for just about six weeks (now it’s a year) and both at home and on the road I felt like I couldn’t keep up with anything. I had things to do at home and then things to do while out of town, and putting them into the smartphone wasn’t getting it done for two reasons.

One, I wasn’t keeping up with things that needed to get done all that well when I had to put them into the phone. Two, the alarms I could hear only let you plan things just under 7 days in advance, and I still can’t hear any alarms for things I put into the calendar.

Thus, I was looking for something, and I came to the Planner. I had used this in my past, as well as used the software package they had (which didn’t work with my computer all that well; I might have to tell that story some day), but the paper version actually worked really well for me.

Studies have proven that we tend to remember things better when we write them down, and that seeing lists helps you get thing done also. Over the years, whenever I’ve needed to get a lot of things done I not only have created outlines or lists, but I then print them out, enlarging them so I can look at them and carry them around with me if necessary. Even now I have a chart that I print whenever I’m leaving town to make sure I have everything I need with me.

I bought the planner and waited until I was back home for 4th of July holiday week before doing anything with it. I did two separate things. One, I started making a list of all the things I needed to get completed while I was home, which included a couple of appointments and a visit to my mother, who lives out of town. Two, I started a second list of goals I wanted to achieve and things I wanted to take care of.

Classic Seasons Ring-bound One-Page-Per-Day Planner Refill - Jul 2014 - Jun 2015
Seasons One-Page-Per-Day
Planner Refill, 7/14 – 6/15

I could do that because while out of town I decided to order the planner refill you see to the left, Seasons, not only because I love colors, but because it gives the ability to chart full days and list a full days worth of notes, lists, or other items. At the beginning of each other are some extra pages where you can carry over things from the previous month or list new things you want to accomplish in the coming month. Or you can plan six months out; that is, as long as you have the pages for it.

How well as it worked for me? That first time I ended up with 18 things on my list and got 17 of them finished. Over the Christmas holiday, when I was home for 2 weeks, I got all but two items completed, and that’s because I kept adding things to the list. It turns out that with the planner I’m really productive, and that includes with writing articles for blogs, mine and for other people (when needed). Also, being able to pass on motivational messages to myself from one month to the next makes me feel pretty good.

Here’s the funny thing. I thought it was just something I was going to be doing, along with my friend Kelvin who’s always kept one with him. Then I found out that my wife had bought one, though not quite the same style as mine, and another friend of mine was starting to go that route as well. Then I did a search on YouTube and found that there were a lot of people who were deciding to either give it a try or were extolling the virtues of planners over technology.

Of course, there’s the small downside that I’m going to mention in the interest of fairness. Unless I have a specific need for it, I find that I don’t travel well with it. Twice I left it in restaurants. While on the road right now I’m not in a leadership position but working in a research capacity, and on weekends I’m too tired to be able to concentrate on many projects so I found it not being all that helpful while out of town.

However, when I have a true need for it, or I want to reconcile things, it’s great having it with me for things such as meetings, where it’s easy to take notes and know they’re on the date I actually met with someone. And being able to sit in the car afterwards and add notes while things are still fresh in my mind… can’t beat that.

There are lots of different binder designs and sizes, and lots of different inserts. Because I pay for the largest planner package they have, I can only fit 3 months at a time in the binder. So I bought this other large binder where I can store all the remaining months in and a sleeve to protect the sheets. That’s unnecessary stuff that I just decided to buy. You can get smaller planners with a day on a page, or a couple of days on a page, or planners that are like calendars with extra note pages.

My final words are that I use Franklin Covey because I like the look, and because I like being able to take all those notes and mark things off when I complete them. There are other brands you might like better, or might want to try, such as Filo-Fax, which I’ve never seen but another friend loves. I’m pimping this one because I use it, but overall I’m recommending that if you’re having problems staying on target with your plans or tasks that maybe stepping back a few years in time might help your focus. Can’t hurt. 🙂
 

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16 Comments »

I love keeping notes and make my list on a planner as well. One of the reasons I started taking notes on paper is that these days I am getting forgetful (maybe with age). If I don’t write it down quickly later I try to remember what I was meant to remember. It drives me mad and of course I cannot complete the job if I don’t know what it is.

Second reason is that I love to cross them off my list one by one. This gives me childish satisfaction and I treat myself with tea and biscuit when I cross them all for the day.

Thirdly, I hate that my phone screen keeps going off and I need to fiddle with it to get to my information. When it is on paper it is next to me black and white and there is no hiding from them. It has been a ritual of mine. I write down all the things I need/want to do for the day and start crossing them. Then I have weekly and monthly targets I enter for the end of the week and month.
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May 14th, 2014 | 1:46 PM

Jen, I hadn’t thought about that phone thing but you’re right, it goes off really fast and that’s very irritating. I also like checking things off a list. Sometimes the old ways are best. 🙂

May 14th, 2014 | 10:41 PM

I was so addicted to android at one time that I did everything on it from making notes to adding all bills, recipes, recharges etc etc, but my phone suddenly got hanged about a month ago and all of my data got lost since I had to format it to start and since then I swear by writing things and important notes in paper. Atlest this assures me these are going to be with me till I want them
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May 16th, 2014 | 4:25 PM

It’s a great way to go Prerna, and it’s counter to today’s world where more people are trying to get rid of paper.

May 16th, 2014 | 8:22 PM
Peter:

Sweet post! Sometimes I wish that I was born in another period. I love technology and all but sometimes they can be a pain in the butt. Whenever I go to uni, I see people everywhere with technology and I’m just there rocking a notepad and a pen. I find it simple and easier to use (because I can’t draw on computers :P)

May 18th, 2014 | 11:10 PM

Peter, I love my Nook as a reader and all that other stuff but I can’t take notes on it, and I’m not the best typist on a smartphone either because it changes my words all the time. Sometimes the old way is the best way to go. I’m with you all the way.

May 19th, 2014 | 8:12 PM

Mr Mitchell — My new Franklin refill arrived on Friday. I went 4 1/2 months without it and gave up. I like pages, I like tactile, I like checking off tasks and strangely enough I actually remember better. Something about writing the info by hand enhancing memory and retention. Anyway, that’s my first “agree with you” for the year. I wouldn’t call it backwards technology though. In my world its state of the art — at least for paper 😉 LOL. Have a great one!
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May 19th, 2014 | 5:15 PM

Thanks Mr. Ringold. Of course you wouldn’t call it backwards technology; you’re old! lol My planner arrived last Friday but it’s at home, and I’ll be grabbing that bad boy & bringing it back down south with me when I come back. You know, I lament how my handwriting has diminished as typing has taken over my life, so it might be nice getting my hands limber enough to sign my name coolly again. 🙂

May 19th, 2014 | 8:58 PM
Mitchell Allen:

Back in the 20th Century, I was a master of the written planner. I had an index card file for my index card files. Seriously! I had a system for keeping track of my subordinates using color-coded tabs.Then, we got our hands on an IBM 286.My biggest problem was trying to force my paper-based system on my computing world.

Now, I use Evernote. LOL

Cheers,

Mitch

May 20th, 2014 | 1:04 AM

I can bet you had a full system like that. lol I used to have a pretty good notes system as well but it was cumbersome and I’d get tired of it, throw everything away, and start back up. I sue Evernote differently than you, plus I don’t find it easy to always type into it unless I’m on the computer or laptop. I think the Planner suits me best when I need to get things done.

You keep telling people how old you are with things like the IBM 286 lol

May 20th, 2014 | 8:17 PM
Amit Arora:

Hi Mitch, I run a Tech business and am usually short of time. My Clients have suggested evernote which I do, However I personally prefer the good old Planner. With so much time already dedicated online i love the leather feel of my planner .

May 23rd, 2014 | 4:12 AM

I also have Evernote but I find that I don’t look at my phone for notes or even the calendar all that often. Using a planner seems to work best most of the time. I keep fighting the old way thinking I should be using new stuff; nope!

May 24th, 2014 | 11:02 PM

Hi Mitch,

I’ve been using the same 8.5″ by 5.5″ Dayrunner for probably over a decade. When I first started working for myself I used to carry one of the large 12″ x 10″ organizers. I streamlined my papers to get everything to fit in the smaller one and it works fine for me.

I like to be able to open a page and see the entire month when booking appointments, much quicker than taking my phone out of my pocket, unlocking it, going to the calendar, waiting for it to appear and scrolling through the dates to see if anything is there, then trying to type or swype something quickly and accurately. Forget that!

For some things I think it is just easier and more convenient to see it on paper than a small digital screen.

I don’t think I’ll be giving up my paper system anytime soon.

May 27th, 2014 | 1:25 AM

Good stuff Aaron. Actually, I have to wait one more month to use mine because I gave May and June to my wife, thinking I already had something else. Oh well, the things we do for our spouses. 🙂

May 27th, 2014 | 8:57 PM
Vernessa Taylor:

For well over a decade I used the Daytimer system (and that was over a decade ago!). Of course I jumped on the electronic time management/planning wagon … I love systems so I still use TeamWork and now Apptivo. But one thing I’ve never left is making handwritten lists, checking off tasks. Like Kelvin mentioned, I love to write by hand and touch some paper.

Recently I looked at some paper planners. Never tried the Franklin series but will add it to my shortlist. “Backwards” is sometimes better. 🙂

June 6th, 2014 | 10:20 PM

Good to see you again Vernessa. For a year I had the Franklin Covey Plan Plus 5 software, but it kept shutting down my laptop & was wonky on my regular computer. Now it’s totally online, and I refuse to put all my stuff online; I don’t fully trust the cloud! Paper; there is definitely a great use for it long term.

June 8th, 2014 | 1:49 AM
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